{"id":987479394,"date":"2022-06-06T07:47:45","date_gmt":"2022-06-06T07:47:45","guid":{"rendered":"https:\/\/alistairgroup.com\/?p=987479394"},"modified":"2022-10-14T13:58:06","modified_gmt":"2022-10-14T13:58:06","slug":"the-importance-of-document-management-in-logistics","status":"publish","type":"post","link":"https:\/\/www.alistairgroup.com\/the-importance-of-document-management-in-logistics\/","title":{"rendered":"THE IMPORTANCE OF DOCUMENT MANAGEMENT IN LOGISTICS"},"content":{"rendered":"

THE IMPORTANCE OF DOCUMENT MANAGEMENT IN LOGISTICS<\/b><\/p>\n

There are few things more stressful for our clients than having their cargo tied up at the border due to improper documentation. With so much of our attention often focused on the loading times, delivery times, and cost management related to transporting cargo, we often forget about the importance of document management to ensure efficient cross-border movements. Different documentation is required for different types of cargo, it’s extremely important to understand and determine which documents are required prior to arriving at a border or delivery location.\u00a0 Unfortunately, the mismanagement of documents is one of the most common causes of issues or delays when transporting, clearing, and storing cargo. At Alistair Group, we recognized the importance of properly managing cargo documents, and have created a robust process to reduce the potential for issues or delays as much as possible. <\/span><\/p>\n

Our process consists of four (4) major components:<\/span><\/p>\n

\"\"<\/p>\n

 <\/p>\n

1. DOCUMENT PROCESSING & CATEGORIZATION<\/b><\/p>\n

We recognized the challenge of managing the accessibility of paper-based transportation documents across various end-users, in addition to the importance of detailed document categorization to enable efficient border crossings as well as post-trip processing.\u00a0\u00a0<\/span><\/p>\n

To effectively overcome that challenge, Alistair Group has created a robust document processing and categorization system that transforms paper documents into a digital format and stores them in a cloud-based system that is accessible via the internet.\u00a0 All cargo-related documents are scanned and converted to a digital format (PDF) and uploaded to our document processing system which was developed in-house.\u00a0 The processing system assigns the document a structured file name based on document type and then stores it in a unique folder based on the client\u2019s name, route, and trip identification number.\u00a0 Lastly, the collection of cargo-related documents for each client is presented on the client-specific digital dashboard for easy access.\u00a0 The Alistair Group document system converts and processes on average over 20k documents per month.<\/span><\/p>\n

 <\/p>\n

2. DOCUMENT AUDITING TEAM<\/b><\/p>\n

The second component of Alistair Group\u2019s document management system is our human document auditing team.\u00a0 After cargo documents are digitized and uploaded to our processing system, a team of highly trained auditors review each and every document to maintain quality control.\u00a0 During the auditing of a document, the team will ensure multiple criteria are correct:<\/span>
\n<\/span><\/p>\n